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One of the greatest advantages of using Danic Tools is that it allows you to use one database to manage all of the people associated with your organization. The system is built around the central object, "People". Typically, agencies use different databases to manage the different groups of people with whom they work.. An agency may have a case management database for clients, a human resources database for staff, a waiting list database for applicants. This means more work. Let's say that you are a mental health organization that provides case management services to clients and you also coordinate volunteers who work with these clients. Chances are that some of your volunteers are or were clients themselves. That means that you already have their name, address, phone number and some demographics in your "client" database. Still, when they become volunteers you must enter this same information in your "Volunteer" database. Remember our saying "If you must do it - do it once"? If you had Danic Tools, you would not need to do so. You need enter a person associated with your organization only once and they are in for life. You might edit their address or phone number from time to time but you would be able to keep all of their "client" information separate from their "volunteer" information without entering them in two databases. This process holds true for staff members who become contract workers, contract workers who become staff members, or even staff members who become clients. Another example is when you collect information on a person and put them on a waiting list. When the wait is over and the person becomes a client, organizations put the same information they already have collected in their "client" database-work not necessary with Danic. In order to accomplish this "do it once" design we include a separate object relating to each person that we call "Role". In the following section we discuss how "Role" can assist you in managing your database. *Click on the image below to see a sample of the DCAM "Person" object in action.
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